Executive Administrative Assistant, Business & Legal Affairs

CBS Media Ventures (CMV) is the preeminent company in television syndication. CMV produces or distributes  first-run series, including the long-running, critically acclaimed hits Dr. Phil, Entertainment Tonight, Judge Judy, Wheel of Fortune, Jeopardy!, Inside Edition and Rachael Ray, as well as the freshman daytime talk show hit, The Drew Barrymore Show. CMV also holds the largest distributed television library.
In addition, CMV handles domestic television distribution of popular off-network product and national barter advertising sales for Debmar-Mercury’s and Fox’s first-run syndicated programming, and operates Dabl, the new multiplatform, advertiser-supported lifestyle network (www.dabl.com).
 

We are looking for an Executive Administrative Assistant to join our team!

CBS Media Ventures (“CMV”) is currently seeking an Executive Administrative Assistant to provide high-level administrative support to the CMV Legal Department, including attorneys in the legal affairs and production departments as well as contract administration executives. The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle a variety of diverse responsibilities with strong emphasis on organization and unwavering attention to detail at all times. This is a fast moving position that requires someone who is able to exercise good judgment and significant initiative.

The duties and responsibilities of this role include, but are not limited, to the following:

· Manage calendar and schedule, including coordinating meetings, appointments, and conference calls.

· Draft and manage legal documents (including redlining agreements), such as production related agreements, integration marketing agreements, and correspondence.

· Coordinate electronic execution and filing of legal documents.

· Create tracking system for important contract deadlines.

· Contract data entry for sales administration and analysis.

· Maintain and organize production legal files.

· Handle confidential and sensitive material with discretion.

· Prioritize and manage multiple work assignments and projects.

· Process expense reports.

· Coordinate executive travel, as applicable.

· Assess circumstances and problem solve with minimal supervision, exercising common sense and diplomacy.

· Support other assistants, as needed.

Basic Qualifications:

· Minimum 4+ years as an executive assistant supporting attorneys

Additional Qualifications:

· Proficiency in Microsoft Office Suite, especially macro-based Word and Excel documents; OneDrive; and experience with iManage document management system is a plus

· Driven to successfully coordinate multiple projects simultaneously

· Be organized, efficient, and have strong communication skills

· BA Degree equivalent preferred

· Entertainment industry knowledge is helpful

ViacomCBS is an equal opportunity employer (EOE) including disability/vet. 

At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 

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