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Office Facilities Administrative Assistant


London, GB, Wc1X 8Hb




Company: Simon & Schuster UK


Location: London (Central)


Type: HR and Facilities


Status: Fixed Term 3-4 months


Salary Description: Competitive plus Benefits





Simon & Schuster is one of the most successful global publishers in the world. Our Adult fiction list in the UK includes bestselling authors such as Philippa Gregory, Santa Montefiore, Kathy Reichs, Colleen Hoover, Graham Swift and John Irving.  Our Adult non-fiction list ranges from Number One bestsellers Bob Mortimer, Dave Grohl and Rupi Kaur to John Nichol, Laura Bates, Anita Anand and Walter Isaacson.


Simon & Schuster Children’s Books is one of the UK’s most vibrant and fast-growing publishers for young people.  Our children’s fiction and YA list features an array of bestsellers and rising stars, from Ben Miller and Adam Silvera to Nadia Shireen, Benjamin Dean, A.F. Steadman and many more, with successful series including Dragon Realm and Dork Diaries.  Our picture book list is world-renowned and we are the proud home of the smash-hit Supertato series by Sue Hendra and Paul Linnet as well as stand-out author-illustrators such as Benji Davies, Tom Percival, Beach and Steve Small.


In addition to publishing a wide mix of literary and commercial fiction and non-fiction, and an award-winning children’s list, we also provide sales and distribution services to several award-winning independent Client Publishers from the UK, USA and Australia. These include VIZ Media, Andrews McMeel, National Geographic Adult and Elliott & Thompson.


Job Profile:

Simon and Schuster are looking for an enthusiastic and energetic Office Administrative Assistant to join their dynamic publishing Company on a fixed term basis. This is an exciting role for someone who is keen to work in a friendly yet fast paced environment and has a can-do attitude.


This is a varied role for someone that is motivated and versatile. Reporting to the Head of Office and Facilities, you will be a key person in ensuring all staff are sufficiently supported in their work environment.


The Role: 

You will help the Head of Office and Facilities in meeting the needs of the Company with efficiency and to a high standard that the Executive Board, staff, authors and general visitors would expect. The role requires someone with a positive attitude and ability to use their own initiative.


Key responsibilities will include assisting to implement and record new health and safety policies and procedures, provide general clerical/admin support e.g.  e-mailing, completing standard forms, preparing resources, and responding to routine correspondence, and maintaining computerised records/management information systems


On occasion you will be required to cover the Office & Facilities Assistant, meeting and greeting visitors; assisting on the main phone line and email inbox; organising the post-room, managing supplies and reception, whilst looking after our office environment. This is an active role and good manual handling skills are essential due to the nature of the post both incoming and outgoing.


The Candidate Profile: 

We are looking for someone that has experience in office administration role or similar. This role will be varied and will require someone who can be hands on and well organised with excellent communication skills. You will be required to communicate with the wider business, so confidence and personability are essential. A basic understanding of office health and safety assessments would be preferable but not essential. 


This is an exciting opportunity to become part of a successful and growing publishing house with an impressive list of authors and illustrators across its Adult and Children’s imprints, in a key role in supporting the business.


Simon & Schuster UK is an equal opportunities employer committed to the goal of building a culturally diverse workforce. We welcome applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.


Closing date: Friday 08 July 2022

Paramount believes in creating environments that allow our primary focus to remain on providing entertainment, education and information to our millions of viewers around the world. As part of this commitment to health and safety, Paramount requires COVID-19 vaccines for current U.S. employees, including all newly hired employees, subject to applicable law. Union employees are subject to the agreement reached between the Company and the applicable Union.