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Coordinator Special Events

7800

Los Angeles, CA, US, 90038

Administrative
Los Angeles
Full-Time

Founded in 1912, Paramount Pictures works with the entertainment industry’s biggest filmmakers and brightest stars to produce and distribute entertainment around the world. The iconic Paramount logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as Sunset Boulevard, The Godfather, Forrest Gump and Ferris Bueller’s Day Off; and blockbuster franchises such as Star Trek, Transformers, and Mission: Impossible. Recent innovative break-out films such as A Quiet Place and Rocketman have further elevated  Paramount’s film legacy. On the small screen, Paramount Television Studios’ Defending Jacob, 13 Reasons Why, The Haunting of Bly Manor, The Alienist: Angel of Darkness, Made for Love and Tom Clancy’s Jack Ryan have also been thrilling audiences. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount’s passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount is a subsidiary of ViacomCBS, which reaches 700 million global subscribers through MTV, Nickelodeon, Comedy Central, BET and other media networks.

 

This position is responsible for coordinating, supporting, and assisting Vice President of Sales & Operation, and Sr. Sales Managers on sales pre and post activities for both internal and external events. Candidate must be detailed-oriented contributing to the achievement of sales targets by supporting sales representatives, coordinating sales activities, conducting site tours, and maintaining good customer relationships. The sales coordinator's responsibilities include coordinating availability with internal event partners, handle all sales administrative duties, and respond to client requests in a timely manner.

 

Responsibilities to include, but not limited to:

 

SALES MANAGEMENT:

 

  • Full understanding of quote and contract processes
  • Field calls for Vice President and Sales Manager(s)
  • Follow-up on callbacks & Request for Information (RFI’s)
  • Maintain a working relationship with all internal & external clients
  • Ability to multi-task and shift in a fast-paced environment, and meet deadlines
  • Coordinates site visits, meetings, and off-site appointments
  • Strong knowledge of venues and vendor offerings to promote with client while on site tour
  • Anticipate and fully comprehend the complex needs of our diverse clientele and their respective markets
  • Ability to assist clients with questions regarding contracts, pricing, photos/specs, and prepare Power Points.
  • Ability to prepare proposals in the absence of management
  • Work efficiently with respective venue for space availability, while accurately updating Sales Calendar(s) accordingly
  • Liaises with event staff, accounting, finance and other departments as necessary
  • Possess strong communication skills, and the ability to present event ideas and plans to client and vendors. Maintain sales records, share file(s), and provide financial information to Finance at direction of supervisor(s)
  • Current knowledge of industry trends, and event regulations

 

Qualifications/skills

 

Basic qualifications:

 

  • Minimum 2+ years experience in an administrative role.
  • 3+ years customer service, guest relations, concierge
  • 3+ years sales environment

 

Desired skills:

  • Bachelor’s degree or equivalent experience.
  • Previous experience handling sales administration, contracts & pricing
  • Special Events background in coordinating, including client relations
  • Strong computer proficiency – Word, Outlook, Excel, Power Point and Customer Management programs
  • Detail oriented, strong multi-tasking abilities
  • Excellent oral & written communication skills

 

 

ViacomCBS is an equal opportunity employer (EOE) including disability/vet. 

 

At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 

 

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. https://www.viacomcbs.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to viacomaccommodations@viacom.com. Only messages left for this purpose will be returned. 


ViacomCBS believes in creating environments that allow our primary focus to remain on providing entertainment, education and information to our millions of viewers around the world. As part of this commitment to health and safety, ViacomCBS requires COVID-19 vaccines for current U.S. employees, including all newly hired employees. Union employees are subject to what is outlined in their applicable collective bargaining agreement.

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As ViacomCBS begins the process of returning to the office in the US, there are a few key dates to keep in mind

  • The first dose of the Moderna vaccine should be no later than November 29.
  • The first dose of the Pfizer vaccine should be no later than December 6.
  • The J&J vaccine should be administered no later than December 27.


Nearest Major Market: Los Angeles