Share this Job

Coordinator, Production Services

10968

Los Angeles, CA, US, 90038

Production
Los Angeles
Full-Time

Founded in 1912, Paramount Pictures works with the entertainment industry’s biggest filmmakers and brightest stars to produce and distribute entertainment around the world. The iconic Paramount logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as Sunset Boulevard, The Godfather, Forrest Gump and Ferris Bueller’s Day Off; and blockbuster franchises such as Star Trek, Transformers, and Mission: Impossible. Recent innovative break-out films such as A Quiet Place and Rocketman have further elevated  Paramount’s film legacy. On the small screen, Paramount Television Studios’ Defending Jacob, 13 Reasons Why, The Haunting of Bly Manor, The Alienist: Angel of Darkness, Made for Love and Tom Clancy’s Jack Ryan have also been thrilling audiences. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount’s passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount is a subsidiary of ViacomCBS, which reaches 700 million global subscribers through MTV, Nickelodeon, Comedy Central, BET and other media networks.

 

Job Summary

How would you like to work on the famous Paramount Studios lot? This position is responsible for providing coordination, administrative, clerical, sales and in field support to the Production and Editorial Services Departments. You will work with productions as well as company personnel on all levels!

Responsibilities to include, but not limited to:

  • Answer phones for main Production Services line
  • Administrative Assistant duties for (2) Vice Presidents to include: phone support, managing of daily calendars and expense reports
  • Handle main Studio Operations email
  • Input drive-on passes for scouts and shoots as needed
  • Communicate with productions informing them of important changes or updates on the lot
  • Ensure accuracy in stages scheduling program- Xytech (schedule book, billing information, billing rates, customer information)
  • Input allocation amounts for stage and lot location revenue, and back lot departments (if necessary) into billing system
  • Create and distribute internal daily status report for stage activity to key Studio personnel including executives, Labor Relations, Security etc.
  • Liaise with other departments to ensure all lot activity is assembled on our calendar
  • Coordinate productions’ parking, extras and audience parking needs with Paramount parking, accounting and security
  • Build and distribute weekly parking allocations and daily parking calendars
  • Handle production conference room’s calendars and assists production with booking rooms as needed.
  • Work with finance and legal in setting up customer accounts: track execution of contracts and receipt of deposits, certificates of insurance
  • Prepare sales packets for scouts and new clients; organize marketing merchandise
  • Schedule all department meetings and sends out invites
  • Order office and pantry supplies, assists with mailings, calls in service orders for Xerox or tenant needs for production services and editorial building
  • Assist with vendor needs and billing for the department
  • Assist in the preparation of work products including, but not limited to PowerPoint and Excel presentations, Client Appreciation, Client Screening, Holiday Gifts, Town Hall preparation
  • Maintain familiarity with all lot departments, personnel and functions
  • Assist Production Operations team with onset production coordination including possible evenings and weekends
  • Support department editorial team with client’s needs as they occupy and vacate lot editorial space.

Qualifications/skills

Basic qualifications:

  • Bachelor’s degree
  • Minimum 4 years industry related experience

Desired skills:

  • Strong computer experience – Word, Outlook, Excel, Photoshop
  • Detail oriented, organized, excellent interpersonal skills
  • Excellent written, verbal, and interpersonal skills with the ability to work with staff, internal and external contacts (including production staff, outside vendors and partner company representatives) and senior management
  • Adept at multi-tasking, prioritizing, and managing projects in a fast-paced environment
  • Ability to handle confidential materials and issues in a professional manner
  • Experience with Xytech.
  • Experience working with productions
  • May be asked to work weekend and holidays as needed.

Eligibility requirements:

  • Interested candidates must submit a resume/CV online to be considered
  • Must be willing to submit to a background investigation

Must be able to show eligibility to work in the United States

 

Paramount is an equal opportunity employer (EOE) including disability/vet. 

 

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 

 

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to viacomaccommodations@viacom.com. Only messages left for this purpose will be returned. 

Paramount believes in creating environments that allow our primary focus to remain on providing entertainment, education and information to our millions of viewers around the world. As part of this commitment to health and safety, Paramount requires COVID-19 vaccines for current U.S. employees, including all newly hired employees, subject to applicable law. Union employees are subject to the agreement reached between the Company and the applicable Union.


Nearest Major Market: Los Angeles