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Executive Assistant, Paramount Pictures

10113

Los Angeles, CA, US, 90038

Administrative
Los Angeles
Full-Time

Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The iconic Paramount logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as Sunset Boulevard, The Godfather, Forrest Gump and Ferris Bueller’s Day Off, and blockbuster franchises such as Star Trek, Transformers, and Mission Impossible. Recent innovative break-out films such as Interstellar, Arrival and A Quiet Place have added to Paramount’s film legacy. Paramount Pictures Television’s 13 Reasons Why, The Alienist and Jack Reacher have also been thrilling audiences. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount’s passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount is a subsidiary of ViacomCBS, which reaches 700 million global subscribers through MTV, Nickelodeon, Comedy Central, BET and other media networks.

 

OVERVIEW & RESPONSIBILITIES:  

The CEO at Paramount Pictures is looking to bring on a second Executive Assistant to work closely with the Senior Executive Assistant in managing day-to-day business affairs. The role will streamline office operations and communicate well with all departments. Our ideal candidate has a flexible and multitasking demeanor with excellent stress management skills in a fast-paced environment.  

 

SPECIFIC RESPONSIBILITIES INCLUDE, BUT NOT LIMITED TO:

  • Rolling calls and managing the CEO’s calendars; scheduling / coordinating meetings and appointments  
  • Arrange meetings or conferences by arranging and prepping conference rooms, issuing meeting requests/invitations, and coordinating handouts
  • Reconfirm all travel arrangements (car, flight, hotel) made if necessary  
  • Manage administrative tasks such as filing, typing, copying documents, fielding phone calls and visitors as well as handling deliveries throughout the day.  
  • Distribute incoming/outgoing mail and courier shipments; maintains/orders office supplies  
  • Builds and maintains database and spreadsheet files  
  • Purchase and maintain all office supplies, review inventories monthly, and maintain stock by placing orders on a regular basis  
  • Constant Rolodex/outlook contacts Maintenance (update as needed and always change the date in notes section when information is added/ deleted). Whenever a new important contact calls just add to CEO’s contacts
  • Assist in handling gift orders and distribution to internal and external partners per CEOs request  
  • Perform light research duties: research media coverage and industry trends 

 

BASIC QUALIFICATIONS:  

  • 4+ experience supporting a C-level executive in entertainment studio, media and/or an agency  
  • Proficient computer application skills (Zoom, Slack, Microsoft Office, in PowerPoint, Excel, Google Doc and MS Word etc.)  

 

ADDITIONAL QUALIFICATIONS:  

  • Bachelor's degree 
  • Excellent interpersonal skills; written and verbal communication  
  • Able to handle emergencies in a timely and effective manner 
  • Ability to handle confidential materials and issues in a professional manner 

 

ViacomCBS is an equal opportunity employer (EOE) including disability/vet. 

 

At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 

 

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. https://www.viacomcbs.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to viacomaccommodations@viacom.com. Only messages left for this purpose will be returned. 

ViacomCBS believes in creating environments that allow our primary focus to remain on providing entertainment, education and information to our millions of viewers around the world. As part of this commitment to health and safety, ViacomCBS requires COVID-19 vaccines for current U.S. employees, including all newly hired employees, subject to applicable law. Union employees are subject to what is outlined in their applicable collective bargaining agreement.


Nearest Major Market: Los Angeles