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Executive Assistant I

9401

Los Angeles, CA, US, 90038

Administrative
Los Angeles
Full-Time

Founded in 1912, Paramount Pictures works with the entertainment industry’s biggest filmmakers and brightest stars to produce and distribute entertainment around the world. The iconic Paramount logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as Sunset Boulevard, The Godfather, Forrest Gump and Ferris Bueller’s Day Off; and blockbuster franchises such as Star Trek, Transformers, and Mission: Impossible. Recent innovative break-out films such as A Quiet Place and Rocketman have further elevated  Paramount’s film legacy. On the small screen, Paramount Television Studios’ Defending Jacob, 13 Reasons Why, The Haunting of Bly Manor, The Alienist: Angel of Darkness, Made for Love and Tom Clancy’s Jack Ryan have also been thrilling audiences. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount’s passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount is a subsidiary of ViacomCBS, which reaches 700 million global subscribers through MTV, Nickelodeon, Comedy Central, BET and other media networks.

 

This position will provide executive support to the President WW Marketing. It will be responsible for managing the fast-paced, high visibility and active executive office.  
 
Responsibilities include, but are not limited to: 
•    Prepare and coordinate meeting logistics, such as attendees, setting cross-departmental sessions, agendas and other key factors
•    Orders office/kitchen supplies and keep department supply area well stocked
•    Arranges travel plans, itineraries and compiles documents for travel-related meetings 
•    Develops and maintains contact databases, distribution lists, mailing lists and filing systems
•    Manage and track expense reports and receipts; reconcile corporate credit card accounts regularly
•    Manage executive’s heavy calendar; ensure prompt attendance to all commitments while being able to forecast and manage any conflicts.
•    Answers, screens and track a high volume of phone calls and email, taking action when appropriate and following up 
•    Greets scheduled visitors and directs to appropriate area or person 
•    Arranges drive-ons, reservations and other misc meeting details

Basic Qualifications
•    Minimum 3 – 5 years related experience
•    Proficiency with Outlook, Word, Excel and internet software
•    Familiar with a variety of industry concepts, practices, and procedures

Additional Qualifications
•    Bachelor’s Degree 
•    Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
•    Organized and detail oriented with the ability to manage multiple high priorities
•    Ability to represent the President, Department and Company in a professional yet approachable manner
•    Able to effectively interface with staff, other administrators, internal and external customers and senior management, both in person and on the phone
•    Strong organization skills. Ability to attend to details while maintaining a big picture orientation  
•    Ability to coordinate multiple tasks, appropriately prioritize work and proactively manage time in order to remain focused and flexible in a fluid, fast-paced environment
•    Ability to work independently with minimal supervision
•    Excellent decision-making and judgment skills

 

ViacomCBS is an equal opportunity employer (EOE) including disability/vet. 

 

At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 

 

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. https://www.viacomcbs.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to viacomaccommodations@viacom.com. Only messages left for this purpose will be returned. 

ViacomCBS believes in creating environments that allow our primary focus to remain on providing entertainment, education and information to our millions of viewers around the world. As part of this commitment to health and safety, ViacomCBS requires COVID-19 vaccines for current U.S. employees, including all newly hired employees, subject to applicable law. Union employees are subject to what is outlined in their applicable collective bargaining agreement.


Nearest Major Market: Los Angeles