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Executive Assistant II

7965

Los Angeles, CA, US, 90038

Administrative
Los Angeles
Full-Time

Founded in 1912, Paramount Pictures works with the entertainment industry’s biggest filmmakers and brightest stars to produce and distribute entertainment around the world. The iconic Paramount logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as Sunset Boulevard, The Godfather, Forrest Gump and Ferris Bueller’s Day Off; and blockbuster franchises such as Star Trek, Transformers, and Mission: Impossible. Recent innovative break-out films such as A Quiet Place and Rocketman have further elevated  Paramount’s film legacy. On the small screen, Paramount Television Studios’ Defending Jacob, 13 Reasons Why, The Haunting of Bly Manor, The Alienist: Angel of Darkness, Made for Love and Tom Clancy’s Jack Ryan have also been thrilling audiences. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount’s passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount is a subsidiary of ViacomCBS, which reaches 700 million global subscribers through MTV, Nickelodeon, Comedy Central, BET and other media networks.

 

This position is responsible for providing administrative support to the Executive Vice President of International Creative Advertising and Marketing.

 

Responsibilities to include, but not limited to:

 

  • Prepares files and materials for territory review and feedback
  • Manages executive’s calendar and schedules/coordinates meetings and appointments
  • Screens and responds to incoming calls and correspondence
  • Manages budget and cost reports for creative team
  • Arranges meetings or conferences by arranging conference rooms, issuing meeting requests or invitations, and coordinating handouts
  • Generates notes and feedback from weekly creative/brainstorm meetings
  • Coordinates meetings or conferences for international sales and marketing teams
  • Arranges detailed and extensive international travel plans and itineraries and compiles travel documentation and expense reports
  • Contributes to creative brainstorm sessions
  • Builds and presents competitive campaign analysis and other creative projects
  • Prepares agendas, notices, minutes, and resolutions for meetings as required
  • Light research duties
  • Prepares reports and presentations in PowerPoint, Excel, and MS Word as required
  • Performs administrative duties such as filing, typing, and copying documents
  • Other ad hoc duties as required

 

Qualifications/skills

 

Basic Qualifications / Skills:

 

  • Bachelor’s Degree
  • 1+ years of related experience
  • Strong social media skills
  • Highly Proficient with MS software including Word, Excel & PowerPoint

 

Desired Qualifications / Skills:

  • Good relationship-building skills
  • Ability to multitask and deliver under tight deadlines with a calm manner
  • Excellent written, verbal, and interpersonal skills with the ability to collaborate with staff, other administrators, internal and external customers and senior management
  • Must be organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time efficiently
  • Self-motivated
  • Interest in Marketing and Advertising
  • Familiarity and knowledge of photoshop and video editing
  • Experience working in an international environment
  • Experience in entertainment industry
  • Familiar with a variety of industry concepts, practices, and procedures
  • Able to communicate efficiently with people from around the world
  • Excellent organizational skills and attention to detail
  • Ability to prioritize and meet deadlines

 

 

ViacomCBS is an equal opportunity employer (EOE) including disability/vet. 

 

At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 

 

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. https://www.viacomcbs.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to viacomaccommodations@viacom.com. Only messages left for this purpose will be returned. 


ViacomCBS believes in creating environments that allow our primary focus to remain on providing entertainment, education and information to our millions of viewers around the world. As part of this commitment to health and safety, ViacomCBS requires COVID-19 vaccines for current U.S. employees, including all newly hired employees. Union employees are subject to what is outlined in their applicable collective bargaining agreement.

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As ViacomCBS begins the process of returning to the office in the US, there are a few key dates to keep in mind

  • The first dose of the Moderna vaccine should be no later than November 29.
  • The first dose of the Pfizer vaccine should be no later than December 6.
  • The J&J vaccine should be administered no later than December 27.


Nearest Major Market: Los Angeles