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Executive Asst III

11180

New York, NY, US, 10036

Administrative
New York
Full-Time

Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio’s iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The GodfatherChinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, TransformersMission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall StreetArrivalRocketman, and A Quiet Place have added to Paramount’s film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount Pictures’ passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount Pictures controls a collection of some of the most powerful brands in filmed entertainment, including Paramount Pictures, Paramount Animation, and Paramount Players. PPC operations also include Paramount Home Entertainment, Paramount Pictures International, Paramount Licensing Inc., and Paramount Studio Group. Paramount Pictures is a subsidiary of Paramount, which connects with billions of people worldwide through its global brands including MTV, CBS, Paramount Network, Nickelodeon, Comedy Central, BET and streaming service Paramount+.

 

Report to two Vice Presidents and a Senior Publicist; the VPs divide the film slate in the NY office; the Senior Publicist works on all titles.

 

Responsibilities: 

Administrative duties:

  • Schedule conference calls/meetings/Zooms
  • Maintain and update all office databases including master national press list, critics lists, screening invite lists, TV hiatus calendars, film slate and team assignments
  • Magazine/newspaper subscriptions

  • Arrange travel/compile documentation for the three executives

 

Duties shared with other executive assistant:

  • Booking talent and filmmaker hotels for travel exclusive to New York
  • Lead all aspects of the completion and submission of COVID CAT team short forms
  • Department billing using ARIBA system for PR processing, Vendor set up, Vendor communication/invoicing
  • Coordinate/handle all-media screenings logistics (with assistance from each team on the film; i.e. handle press lists, inviting, reserved seats, ticketing)
  • Work on NY press days/junkets
  • Assist on all NY premiere red carpets with setup and logistics (with the publicist to oversee)
  • Ability to work overtime (including nights and weekends)
  • Special projects as needed within a campaign

 

Publicity Assistant duties:

  • Compile, monitor and send out RSVPs for press screenings
  • Assist in covering screenings (check-in/end/getting reactions)
  • Start screening reports (input reactions, screening attendees etc.) and send out
  • Start and update all New York publicity talent schedules under the direction of the VPs/Senior Publicist (including car/travel info)
  • Book talent/filmmaker cars, handle the organization of car invoices with the finance department.
  • Participate in team brainstorming sessions; take notes and contribute
  • Handle press mailings (pulling together addresses/shipping items)
  • Receives confidential information and materials with the upmost discretion and company privacy
  • Filmmaker/press/project research documents in coordination with the LA team and interns
  • Arrange Talent interviews via Zoom, listen in, take notes & transcribe/report
  • Covers awards screenings and works with the LA awards team on reports
  • Works with Paramount’s creative departments procuring publicity materials (film stills, TV clips, trailers, etc)

 

Qualifications/skills:

  • Ideal candidate would have 2 years of relative PR work experience
  • Basic PR knowledge – press breaks, status and screening reports, communicating with press/talent
  • Self-motivated teammate with a positive attitude who wants to learn and can multitask and perform with a calm manner under tight deadlines in a very fast-paced environment
  • Strong time management, organizational and communication skills; high attention to detail and follow through
  • Excellent written, verbal, and interpersonal skills with the ability to collaborate with executives, staff, talent and agencies
  • A creative mind who is social media proficient and has a desire to apply these skills in a strategic way
  • A film fan who is excited for the opportunity to share their knowledge and love of cinema both internally with staff and when dealing with press

 

 

Paramount is an equal opportunity employer (EOE) including disability/vet. 

 

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 

 

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to viacomaccommodations@viacom.com. Only messages left for this purpose will be returned. 

Paramount believes in creating environments that allow our primary focus to remain on providing entertainment, education and information to our millions of viewers around the world. As part of this commitment to health and safety, Paramount requires COVID-19 vaccines for current U.S. employees, including all newly hired employees, subject to applicable law. Union employees are subject to the agreement reached between the Company and the applicable Union.


Nearest Major Market: Manhattan
Nearest Secondary Market: New York City