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Administrative Assistant

9771

New York, NY, US, 10019

Administrative
New York
Full-Time

CBS News and Stations, brings together the power of CBS News, 28 owned television stations in 17 major U.S. markets, CBSN, CBSN Local platforms, local websites and cbsnews.com, under one umbrella. CBS News and Stations is home to the nation’s #1 news program 60 MINUTES, CBSN, the first 24/7 digital streaming news network, the award-winning broadcasts CBS MORNINGS, CBS SATURDAY MORNING, the CBS EVENING NEWS WITH NORAH O’DONNELL, CBS SUNDAY MORNING, CBS WEEKEND NEWS, 48 HOURS and FACE THE NATION WITH MARGARET BRENNAN. CBS News and Stations also produces the award-winning 60 MINUTES+ for Paramount+. CBS News and Stations provides news and information for the CBS Television Network,  CBSNews.com, CBSN, CBS News Radio and podcasts, CBS Mobile, Paramount + and other digital platforms. CBS News and Stations is dedicated to providing the highest quality journalism under standards it pioneered and continues to set in today’s digital age. CBS News earns more prestigious journalism awards than any other broadcast network.  

 

Responsibilities:

  • Manage and coordinate daily calendar while keeping executive apprised of changes, actions items, messages, and relevant business issues - both internally and externally.
  • Make appropriate, informed decisions regarding executive’s availability.
  • Coordinate and manage meetings on and off site, with logistics and catering if necessary.
  • Screen incoming calls, correspondence, and interoffice materials.
  • Prepare and manage monthly expense reports and reconciliations.
  • Build, modify, and format documents electronically including letters, memos, trip reports, itineraries, status reports, presentations, spreadsheets, and other related documents.
  • Organize, proofread, copy, scan, file, and track a variety of business documents in a secure manner.
  • Prioritize and manage multiple projects at once, following through, and handle issues in a timely manner.
  • Book frequent travel on behalf of executives or team members.
  • Exercise various degrees of discretion and judgment with sensitive matters and information. Solve problems - sometimes under pressure - in a very fast-paced environment.

Requirements:

  • Be comfortable dealing with internal and external executives, high-level managers, organizations, and confidential data.
  • Must be willing to work in New York City.
  • The ability to work overtime, as needed.
  • Exercise various degrees of discretion and judgment with sensitive matters and information
  • Strong written, verbal, and interpersonal relationship skills.
  • Must be organized, flexible, and willing to be a team player.
  • Must be proficient in Powerpoint and Excel. Available to learn and stay up to date on CBS technologies.
  • Candidate should have at least 1-2 years of experience in a newsroom, journalism, or newsroom type environment.

 

ViacomCBS is an equal opportunity employer (EOE) including disability/vet. 

 

At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 

 

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. https://www.viacomcbs.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to viacomaccommodations@viacom.com. Only messages left for this purpose will be returned. 

ViacomCBS believes in creating environments that allow our primary focus to remain on providing entertainment, education and information to our millions of viewers around the world. As part of this commitment to health and safety, ViacomCBS requires COVID-19 vaccines for current U.S. employees, including all newly hired employees, subject to applicable law. Union employees are subject to what is outlined in their applicable collective bargaining agreement.


Nearest Major Market: Manhattan
Nearest Secondary Market: New York City