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Executive Assistant

31635

New York, NY, US, 10036

Administrative
New York
Full-Time

MTV is the leading global youth media brand in 180 countries,  reaching 450 million households in nearly 30 different languages across every platform. MTV is the world's premier youth entertainment brand,  the cultural home of the millennial generation and a pioneer in creating innovative programming for young people. MTV reflects pop culture with award-winning content built around compelling storytelling,  music discovery and activism across TV,  the internet and other platforms. A unit of Paramount Global,  MTV operations span cable and mobile networks,  live events,  theatrical films and MTV Studios.

 

 

About Us

ViacomCBS (NASDAQ: VIAC; VIACA) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic consumer brands, its portfolio includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, Pluto TV and Simon & Schuster, among others. The company delivers the largest share of the U.S. television audience and boasts one of the industry’s most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, ViacomCBS provides powerful capabilities in production, distribution and advertising solutions for partners on five continents.

 

Overview & Responsibilities:

This position will need to fulfill the EA responsibilities listed below and will report directly to the EVP of the Production Operations & Technologies. This group provides operational and technical support services for Paramount’s Media Networks in all facets of production, post-production, and production technology. They are a shared service and work with all brands from MTV Entertaiment Group, Nick Kids & Family, P+ ,CBSi , CBS News, etc. The EA will play a critical role in handling the day-to-day calendars, administrative tasks, travel arraignments and assigned special projects for the EVP. It will also need to provide secondary support for calendars and light administration tasks for the department SVP. Ideally, this role is for someone with a passion for learning and growing within the production environment. It will provide access to key department leaders and the department as a whole. This position is planned to have a hybrid (work from home) and in office work schedule to be finalize once a candidate is selected.

 

Responsibilities include but are not limited to:

  • Manage long and short-term calendars, being prepared to make daily changes to accommodate as needed
  • Schedule meetings, conferences, and appointments as requested
  • Coordinate and format materials for presentations, including decks and research
  • Occasionally sit in on executive meetings to note critical points of discussion and follow-up items
  • Book travel and transportation for EVP and SVP as needed
  • Execute and process T&E reports
  • Take charge of the gathering, summarizing, and editorial control of department News Letter
  • Manage the master schedule of vacation, sick and personal time for EVP and direct reports
  • Maintain interest and awareness of industry & company news, growing trends, etc.
  • Generate and accumulate weekly notices and updates to share with EVP in a consolidated manner (NOC Outages, Critical Show Delivery report)
  • Participate in special projects across the department as assigned by EVP (ranging from administrative tasks to on site/set production tasks)
  • Conducting various research tasks in support of department initiatives
  • Establish and maintain relationships with key players with awareness of organizational structure

 

Basic Qualifications:

  • Proficient in Microsoft Word, PowerPoint, Excel, and Outlook
  • Familiar with Shared Drives (Google Drive, Office365 OneDrive), along with basic social media skills
  • Experience in an office setting

 

Additional Qualifications:

  • Previous experience in media, production, production technologies, or the entertainment industry is preferred but not required
  • College degree preferred but not required
  • Ability to multi-task and prioritize with extreme attention to detail
  • Proactive, team player with a desire to learn and grow
  • Strong interpersonal, written, and oral skills
  • Possess self-initiative and ability to stay on top of gathering information from department and team leads
  • Willing to adapt to a hybrid work environment

 

Paramount is an equal opportunity employer (EOE) including disability/vet. 

 

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 

 

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to viacomaccommodations@viacom.com. Only messages left for this purpose will be returned. 

Paramount believes in creating environments that allow our primary focus to remain on providing entertainment, education and information to our millions of viewers around the world. As part of this commitment to health and safety, Paramount requires COVID-19 vaccines for current U.S. employees, including all newly hired employees, subject to applicable law. Union employees are subject to the agreement reached between the Company and the applicable Union.


Nearest Major Market: Manhattan
Nearest Secondary Market: New York City