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Legal Administrative Assistant, MTV Entertainment

17540

New York, NY, US, 10036

Administrative
New York
Full-Time

MTV is the leading global youth media brand in 180 countries,  reaching 450 million households in nearly 30 different languages across every platform. MTV is the world's premier youth entertainment brand,  the cultural home of the millennial generation and a pioneer in creating innovative programming for young people. MTV reflects pop culture with award-winning content built around compelling storytelling,  music discovery and activism across TV,  the internet and other platforms. A unit of Paramount Global,  MTV operations span cable and mobile networks,  live events,  theatrical films and MTV Studios.

 

 

Are you passionate about television and have an interest in the business side? If so, join our incredible Business & Legal Affairs team.  We provide day-to-day business and legal services for the MTV Entertainment Studios Group, focusing on Development and Production. You will support three attorneys and provide support as otherwise needed across the group.

 

Responsibilities

  • Filing:
    • Build and maintain well-organized digital filing systems, including drafting contract summaries, deal tracking, maintaining show charts and databases, and similar administrative matters
    • Data entry including coordination of document scanning; creating and maintaining databases and spread sheets, such as contract status logs; leading all aspects of document delivery
    • Build and track production binders for shows
  • Document Execution:
    • Process the execution and dissemination of agreements to appropriate parties
    • Review legal contracts for execution by management
    • Assist Production/Finance personnel with contract inquiries
  • Drafting:
    • Opportunity to learn and develop contract drafting skills while drafting correspondence, deal summaries, contract, and legal memos, and revising and redlining legal documents, under the supervision of attorneys
  • Other Administrative Tasks:
    • Perform various other organizational and support functions on ad-hoc basis, including providing backup support to other executives and members of the department.
    • Maintain calendars and schedules, including coordinating internal and external meetings, conference calls, team events and outings, and conference room bookings
    • Answer phones with professional demeanor; maintain phone/email log with contact information
    • Initiate, and respond to, facility requests
    • Book travel and process travel and expense reports
    • Take meeting notes for specific show/program calls, as well as team meetings
    • Liaise with assistants across the company and industry in a professional and courteous manner
    • Conduct other administrative duties as required

 

Qualifications

  • Bachelor’s Degree
  • Minimum 1 year experience in an administrative assistant capacity
  • Demonstrated enthusiasm for the television industry, with strong interest in the business side of entertainment
  • Excellent organizational skills with ability to multitask, properly prioritize and meet deadlines. Quick turnaround time on most assignments required
  • Extraordinary communication skills including, without limitation, maintaining a professional demeanor while calmly and efficiently handling a large volume of phone calls and paperwork
  • Skilled in MS Word, Microsoft Outlook, Excel and Sharepoint. 
  • Strong written and verbal communication, interpersonal, organizational, and computer skills
  • Self-control to maintain a high-level of confidentiality
  • The Business & Legal Affairs group works with their counterparts in a highly collaborative manner – the ideal candidate will have a cooperative, positive, team-oriented, and can-do spirit

 

Additional Qualifications

  • Attention to detail
  • Maintaining a positive attitude in a demanding fast paced environment
  • Aptitude to anticipate and properly resolve administrative issues/problems without direction
  • Flexibility to work overtime as needed
  • Working knowledge of iManage and Scenechronize, a plus

 

Paramount is an equal opportunity employer (EOE) including disability/vet.

 

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

 

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to viacomaccommodations@viacom.com. Only messages left for this purpose will be returned.

Paramount believes in creating environments that allow our primary focus to remain on providing entertainment, education and information to our millions of viewers around the world. As part of this commitment to health and safety, Paramount requires COVID-19 vaccines for current U.S. employees, including all newly hired employees, subject to applicable law. Union employees are subject to the agreement reached between the Company and the applicable Union.


Nearest Major Market: Manhattan
Nearest Secondary Market: New York City