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Department Assistant, Music


New York, NY, US, 10036

New York

ViacomCBS Networks International (VCNI),  a unit of ViacomCBS Inc. (NASDAQ: VIAB,  VIA),  is comprised of many of the world's most popular multimedia entertainment brands,  including MTV,  MTV LIVE HD,  Nickelodeon,  Nick Jr.,  Comedy Central,  Paramount Channel,  BET and more. ViacomCBS brands reach more than 3.8 billion cumulative subscribers in 180+ countries and territories via more than 200 locally programmed and operated TV channels and more than 550 digital media and mobile TV properties,  in 40 languages.


ViacomCBS is looking for a Department Assistant to be part of our Music HQ team in NYC! The primary role of this position is to provide administrative support for multiple VPs within the Music HQ team. In addition to general admin support, the Department Assistant will also work closely with our HQ Music Programming team to facilitate communication and alignment with international programming teams. Due to COVID-19 policy, position will initially be remote but will eventually transition to a hybrid (remote & in-office) position in the late fall.



  • Support multiple Music HQ VPs with general admin support. Scheduling meetings; answering and screening telephone calls; coordinating internal and external meetings; processing T&E reports; ordering supplies and arranging office services; coordinating travel arrangements; and performing administrative errands
  • Establish, maintain, and organize department files
  • Build presentation decks on an ad-hoc basis for presentation to upper management
  • Plan and coordinate working offsites for attendees (hotels, travel, meals, etc) approx. 2-3 times annually
  • Special event coordination as-needed
  • Work as back-up to ViacomCBS International’s Content Development & Strategy Coordinator, including having an understanding of internal info-sharing platforms and our monthly calendar


Basic Qualifications:

  • Bachelor's Degree
  • 1-2 years of experience working in television/media (strong internship experience considered)
  • Highly proficient in MS Office (Excel, PowerPoint, Word, Outlook)


Additional Qualifications:

  • Familiar with “cloud-based” collaborative document workflow; OneDrive, Google Drive, Sharepoint, etc
  • Outstanding communication skills (oral and written), including ability to build clear & concise decks in PowerPoint
  • Exceptional organizational skills with ability to multitask, properly prioritize and meet deadlines
  • Highly motivated and resourceful self-starter with excellent follow-through skills
  • Proven ability to maintain positive attitude and work collaboratively in a demanding and fast paced environment
  • Ability to anticipate and properly resolve administrative issues/problems without relying on senior executives input or direction, understanding when senior executive input/direction is appropriate and/or required



ViacomCBS is an equal opportunity employer (EOE) including disability/vet. 


At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 


If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. https://www.viacomcbs.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to viacomaccommodations@viacom.com. Only messages left for this purpose will be returned. 

ViacomCBS believes in creating environments that allow our primary focus to remain on providing entertainment, education and information to our millions of viewers around the world. As part of this commitment to health and safety, ViacomCBS requires COVID-19 vaccines for current U.S. employees, including all newly hired employees. Union employees are subject to what is outlined in their applicable collective bargaining agreement.

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As ViacomCBS begins the process of returning to the office in the US, there are a few key dates to keep in mind

  • The first dose of the Moderna vaccine should be no later than November 29.
  • The first dose of the Pfizer vaccine should be no later than December 6.
  • The J&J vaccine should be administered no later than December 27.

Nearest Major Market: Manhattan
Nearest Secondary Market: New York City