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Production Coordinator

6582

New York, NY, US, 10019

Administrative
New York
Full-Time

Showtime Networks Inc. (SNI) owns and operates the premium television networks SHOWTIME®, THE MOVIE CHANNEL™ and FLIX®, and also offers SHOWTIME ON DEMAND®, THE MOVIE CHANNEL™ ON DEMAND and FLIX ON DEMAND®, and the network's authentication service SHOWTIME ANYTIME®. Showtime Digital Inc., a wholly owned subsidiary of SNI, operates the stand-alone streaming service SHOWTIME®. SHOWTIME is currently available to subscribers via cable, DBS, and telco providers, and as a stand-alone streaming service through Amazon, Apple®, Google, LG Smart TVs, Oculus Go, Roku®, Samsung Smart TVs and Xbox One.

 

 

 

Overview:

This position is responsible for the supervision of all invoice/PO processing and reporting for the Creative, Broadcast and Print Production departments. This position is also charged with providing administrative support to the Senior Vice President, Production & Technology and for the remainder of the Production Department.

 

Responsibilities include, but are not limited to:

  • Coordinate, process and distribute large volume of production invoices/PO’s
  • Responsible for coding and tracking invoices, setting up new vendors in A/P system, and issuing Purchase Orders.
  • Ensure that all invoices match PO’s prior to processing.
  • Work closely with SVP, Production & Technology to provide other Senior Management with internal tracking reports and Ad-hoc requests (i.e. reporting on how much money we’ve spent with specific vendors, how many hours we’ve spent on projects for a particular original series, etc.) This is mainly done utilizing the RedBase (Filemaker) database projects management system.
  • Track and supervise the distribution of all invoices to partner departments for final approval and processing
  • Develop and maintain process by which broadcast invoices are processed and purchase orders are written.
  • Follow up with vendors re: payment of invoices, outstanding PO’s, etc. Act as point person for outside vendors who have questions.
  • Provide Senior Vice President, Production & Technology with administrative support:
  • Maintain calendar and coordinate logistics for meetings and provide reminders
  • Coordinate visitors, vendor proposals
  • Answer telephone, take detailed messages
  • Make travel arrangements and process T&E’s
  • Monitor and order office supplies
  • Special Projects (examples are archiving material with Iron Mountain, labeling and archiving files for department, company letters, Accrual process with vendors, Award entries for department)

 

Basic Qualifications:

  • College degree preferred. At least 1-2 years of office experience preferred with experience in invoice management. Knowledge of production a plus. Prior work experiences in the cable or television industry a plus.
  • General knowledge of the Department and business objectives.
  • Detail oriented with ability to balance many tasks at once.
  • Ability to problem solve.
  • Possess strong organizational skills.
  • Working knowledge of the Internet/Intranet.
  • Proficient in Microsoft Suite, especially MS Excel and Outlook
  • Filemaker/RedBase Database

 

ViacomCBS is an equal opportunity employer (EOE) including disability/vet. 

 

At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 

 

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. https://www.viacomcbs.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to viacomaccommodations@viacom.com. Only messages left for this purpose will be returned. 


Nearest Major Market: Manhattan
Nearest Secondary Market: New York City