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Assistant to Exec Production

7656

Pyrmont, NSW, AU, 2009

Production
Pyrmont
Full-Time

Who is 10 ViacomCBS?  
 
10 ViacomCBS Australia & New Zealand is a division of ViacomCBS International Networks – which in turn is a division of ViacomCBS. ViacomCBS is a global media and entertainment organisation with some of the best known and loved brands in the world, employing 1,500+ employees in A/NZ and 15,000+ globally. We deliver content that is premium and differentiated to the young and young at heart in the way they want it via an enhanced viewing ecosystem.   
 
We create content that gets people talking. What’s more, you’ll find all those great shows (and more) on our free-to-air channels (10, 10 Peach, 10 Shake and 10 Bold), subscription channels (MTV, Nickelodeon, Nick Jr. and Comedy Central), our digital platform 10 Play and subscription video on demand service Paramount+.  
 
Here’s just a few reasons why 92% of our employees will recommend 10 ViacomCBS to a friend:  
 

•    Broadcast Media is one of the most sought-after industries, even more so in the current economic climate  
•    Global Reach, the only Australian free-to-air network that offers global collaboration & opportunities
•    Additional Leave options 
•    Parental Leave (14 weeks paid leave to parents who have been with the business for 12 months)   
•    Learning & Development (including study support, our Propel Program and LinkedIn Learning access)   
•    Career Opportunities (mentoring programs and robust internal promotion policies)  
•    Reward & Recognition Programs  
•    Subscriptions to Paramount+, MTV Play & Noggin 
•    Discounts from the likes of Apple, LG, Microsoft, JB-HIFI, BMW, Audi and Mazda 
•    Tickets including Australia’s A League, or maybe you’d enjoy being in the audience to watch your favourite shows? 
•    Diversity, Equity & Inclusion Action Plan and RAP (Reconciliation Action Plan) Australian leader in D,E&I across the commercial media industry  
•    Top 100 Global Workplaces with The Best D&I Initiatives (Mogul, 2021)  
•    Health (corporate rates with gyms, health clubs, aquatic centres, HCF & Weight Watchers)   
•    Mental Health (EAP, also including Thrive and Headspace apps)   
•    Remote/Flexible working arrangements    
•    Social Events (in 2022 at this rate!) 
•    Onsite amenities can include parking, café’s, showers, lockers, bike stands etc.  
 

As the Assistant to Exec Production you will be responsible for keeping the busy production department running smoothly. This fast paced and pivotal role within the team requires a highly intuitive and flexible person capable of thinking on their feet and ensuring things run smoothly within the department. This role is a fixed term contract covering an internal secondment.
  

More specifically, you’ll be doing things like this:
 

  • Coordinating the delivery of programs: liaising with Production Company, ingesting footage, organising tech checks and updating the TX Schedules.
  • Personal Assistant to the EP: answering telephones and extensive diary management, scheduling meetings, guest collection, organising screenings, booking travel, putting through expenses, answering telephones and extensive diary management.
  • Supporting and reporting to Head of Popular Factual and Head of Entertainment: playing a vital supporting role in the smooth running of the day-to-day tasks; ensure priority work has been flagged and deadlines met; conduct research on various shows and proposals upon request with absolute professionalism and confidence
  • General Production Assistant tasks: liaising with the Production Supervisor and production companies prior to any studio records to make sure all requests are managed in a timely manner, amend talent transfers as required, complete appropriate research regarding shows as requested, and reporting all findings confidentiality and relaying the information in the correct form.
  • Executive Production Coordinator / Assistant (Team): answer phone calls, collect mail & book couriers, managing production information & communication, creating network 10 contact lists for productions, managing contact lists & spreadsheets, arranging gifts, putting through stationary order and raising Purchase Orders, updating the executive production travel forecast, and general administration duties such as filing, preparing presentations and other responsibilities as required.

 

What are we looking for? What’s essential?  

 

  • High levels of confidentiality and discretion, experience dealing witih an Executive management team
  • Ability to be a fast learner, to use your fine-tuned initiative, plan your work effectively and to be able to multi-task and take direction. 
  • You will need to have an exceptionally high level of organisation and be an effective problem solver
  • A real passion for television and TV production
  • Highly personable and have excellent communication and computer skills.
  • Outstanding attention to detail and a proficient knowledge of Microsoft Word, Excel and PowerPoint are essential.

 
Our company values inform our thoughts, words, and actions:  
 
•    Optimism & Determination  
•    Inclusivity & Collaboration  
•    Agility & Adaptability  
 
At 10 ViacomCBS, there is no such thing as the 'perfect candidate’  

 

Seeing responsibilities and competencies laid out on paper can be confronting. At this stage of the recruitment process, sometimes imposter syndrome can creep in and mess with our confidence.  

 

Please know that we list these items to give you an opportunity to show us your potential and how you can grow and transform with us. Your ability to demonstrate that you have the real potential to develop the required capabilities, knowledge, and experience to perform in this role is what we would like to hear from you. Where possible, you should support your claims with specific examples of what you have done, and how you did it. 

 

However you identify, and whatever your background may be, please apply if this is a role that would make you excited to come into work every day!

We embrace difference and we welcome applications from people of all backgrounds regardless of factors such as race, colour, sex, language, religion, political or other opinion, national or social origin, property or birth. These grounds also include age, nationality, marital status, disability, place of residence and sexual orientation.