Executive Assistant

The role: CBS News & Stations is seeking an Executive Assistant to support the President and Co-head of CBS News and the CBS Television Stations. 

Responsibilities:
•    Provide executive-level administrative support including meeting and travel planning, managing of expense reports, scheduling, phone/mail, supplies, filing, and other business-related duties.
•    Schedule and arrange meetings and conference calls with internal and external parties at a fast and constantly changing pace.
•    Produce executive level presentations using various presentation software programs
•    Handle heavy telephone contact with all levels of internal and external executive management and employees.
•    Screen telephone calls, visitors, and letters. Answer questions and furnish information.
•    Keep executive abreast of trends and new developments in the News space by reading industry publications, monitoring social media, and tracking competitor’s initiatives.
•    Providing good judgment in monitoring and prioritizing information flow and managing meetings throughout the day
•    Utilize judgment in handling inquiries from vendors, candidates, employees, and resolve concerns/issues, as necessary.
•    Handle confidential information with absolute discretion.
•    Plan staff and other team events including staff meetings, senior team meetings, and off-sites when necessary. This includes managing all aspects including vendor selection, catering, audiovisual, and other logistics.
•    Assist with short and long-term projects, research, and create presentations.

Qualifications/Requirements
•    BA/BS from an accredited University or College
•    At least 3 years of related experience within the broadcast industry
•    Excellent computer skills with proficiency in MS Office Suite and social media.
•    Proficient in Powerpoint and presentation software
•    Excellent communication and people skills with the ability to deal with all levels of management.
•    Ability to handle confidential and sensitive information with discretion.
•    Organized, self-starter, who can adjust quickly to changing environment and is extremely detailed-oriented.
•    Proactive approach with the ability to seek out answers and resources on own.
•    Exceptional ability to prioritize, manage time and balance numerous projects and deadlines in an extremely fast-paced and high-volume environment.

Additional Job Requirements:
Position is based in Los Angeles.
Willingness to work flexible hours, (east coast/west coast) under tight deadlines, including breaking news.
Availability to work overtime, as needed.
Exercise various degrees of discretion and judgment with sensitive matters and information