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Executive Assistant/Bureau Coordinator

11768

Washington, DC, US, 20036

Administrative
Washington
Full-Time

CBS Television Network is one of America's flagship television network brands built around three premier programming divisions: CBS Entertainment, CBS News and CBS Sports. CBS was established in 1928, when founder William Paley purchased 16 independent radio stations and christened them the Columbia Broadcasting system.

 

CBS News seeks an experienced Executive Assistant/Bureau Coordinator to work in our fast-paced News environment, assisting and supporting our Washington, DC Bureau Chief.

Responsibilities:
• Provide executive-level administrative support including meeting and travel planning, managing of expense reports, filing, and other administrative duties
• Screen incoming calls, correspondence, and interoffice materials
• Ability to be pro-active, anticipate scheduling/organizational challenges and suggest solutions in a timely manner
• Produce executive level presentations and documents using various presentation software programs including Microsoft Suite
• Organize, proofread, copy, scan, file, and track a variety of business documents in a secure manner
• Demonstrate solid judgement in managing and coordinating the Bureau Chief’s calendar while keeping him apprised of changes, actions items, messages, and relevant business issues - both internally and externally.
• Utilize good judgment in handling inquiries from vendors, candidates, employees, and resolve concerns/issues, as necessary
• Plan and coordinate bureau and leadership events including staff meetings, senior leadership team meetings both on and off-site. This includes managing all aspects including vendor selection, catering, audiovisual, and other logistics
• Prepare, manage, and submit expense reports and reconciliations
• Prepare and coordinate travel arrangements and itineraries as necessary
• Prepare and distribute bureau communications as needed on behalf of the Bureau Chief
• Work with the Bureau and Deputy Bureau Chief to create and distribute staff schedules
• Track and maintain a bureau staff time off calendar, inclusive of correspondents and senior leadership team members
• Collect & coordinate preliminary review/audit of timesheets in preparation for Bureau and Deputy Chief approval
• Enter timesheet information for Bureau Chief and Sr. Leadership team as requested
• Work with Chief and Deputy Chief to prepare and distribute bulletin and Streaming correspondent schedule
• Work with Finance to order office supplies as needed for the Bureau and Deputy Bureau Chief
• Partner with HR to ensure bureau access and security manners are flagged and addressed in a timely manner
• Work with the Special Events team to ensure satellite office (White House, Capitol Hill, Pentagon, etc.) credentials are requested, secured, renewed, tracked and returned to the issuing agencies in an orderly and timely fashion
• Assist with short and long-term projects and research as requested
• Other duties as requested


Qualifications:
• Understanding of news and current affairs
• Ability to work flexible hours and possible weekend (overtime as needed and approved)
• Self-starter with a positive can-do attitude
• Must possess a professional and friendly demeanor
• Be comfortable interacting with internal and external executives, high-level managers, organizations, and confidential information
• Strong written and verbal communication
• Ability to work effectively individually and as a member of a strong team
• Strong interpersonal skills
• Exceptional attention to detail
• Ability to learn and stay up to date on Paramount technologies and initiative
• At least 3 years of related experience within the broadcast industry
• Excellent computer skills with proficiency in MS Office Suite and social media
• Self-starter, who can adjust quickly to changing environment and is extremely detailed-oriented
• Proactive approach with the ability to seek out answers and resources
• Exceptional ability to prioritize, manage time and balance numerous projects and deadlines in an extremely fast-paced and high-volume environment
• BA/BS from an accredited University or College preferred

 

Paramount is an equal opportunity employer (EOE) including disability/vet. 

 

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 

 

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to viacomaccommodations@viacom.com. Only messages left for this purpose will be returned. 

Paramount believes in creating environments that allow our primary focus to remain on providing entertainment, education and information to our millions of viewers around the world. As part of this commitment to health and safety, Paramount requires COVID-19 vaccines for current U.S. employees, including all newly hired employees, subject to applicable law. Union employees are subject to the agreement reached between the Company and the applicable Union.


Nearest Major Market: Washington DC